Stop rebuilding
the same client report every month.
We automate document collection, close coordination, recurring reports, variance summaries, meeting preparation, and client follow-up so your team spends more time advising and less time assembling.
You can't close the books you don't have statements for.
Every month the same play runs: the request goes out, half the bank and card statements trickle in late, and someone on your team starts the polite chase again. Which client hasn't uploaded payroll reports, whose merchant statement is missing, who sent last month's file by mistake. The tracking lives in inboxes and shared drives, and the follow-ups happen whenever someone has a spare minute, which close week never allows.
- Staff hours go to writing "still need your statements" emails, one client at a time, every single month.
- Nobody has a live view of what's outstanding across the whole client roster.
- Late documents push the close later, which pushes the report later, which pushes the advisory conversation later.
- The same collection work repeats on a fixed calendar with no memory carried forward between cycles.
The close checklist lives in someone's head, not a system.
Reconciliations, accruals, adjusting entries, sign-offs. A fractional CFO or bookkeeping team running twenty, fifty, or a hundred client closes at once needs to know what's blocked and why, not rediscover it by asking around on the fifth business day.
The same report, rebuilt by hand, every single month.
Two more places firms quietly lose hours between close and the client call.
Management reports built from scratch
P&L, balance sheet, cash flow, and a narrative wrapped around them, assembled fresh for every client every month. When the format and figures repeat, but the assembly doesn't shrink, the hours go somewhere that isn't advisory. A report-prep system pulls the numbers, drafts the narrative and variance explanations, and hands it to staff for review instead of a blank template.
Meeting prep eats the morning before every call
Before a client meeting, someone pulls last month's numbers, this month's numbers, the open action items, and the questions likely to come up. A meeting-brief generator assembles that packet automatically, so preparation time goes into the conversation instead of the paperwork behind it.
We build systems for workflows such as these.
Scoped to your client roster and close calendar, wired into the tools you already run, owned by you.
Document Request and Reminder Workflow
Recurring statement and document requests per client, tracked to completion, with specific reminders naming exactly what's outstanding. One tracker instead of forty threads, every month.
Explore Document Automation →Monthly-Close Coordinator
Close checklist tasks tracked per client, blockers and exceptions surfaced automatically, sign-offs routed to the right reviewer so nothing sits waiting for someone to remember it.
Explore Finance Back-Office Automation →Management-Report and Variance-Summary Assistant
Draft P&L, balance sheet, cash flow, and KPI reports with variance explanations pulled from the numbers, ready for staff review before anything reaches a client.
Explore Reporting Automation →Meeting Brief and Action-Item Workflow
A prepared packet before every client call: current numbers, prior action items, likely questions. Open items tracked to close afterward instead of drifting into next month's meeting.
Explore Internal Knowledge Systems →Internal Knowledge and Client Status Assistant
A grounded assistant your staff can ask "where does this client's close stand" or "what's our procedure for this adjustment," answered from your own approved content instead of a search through old emails.
Explore the Internal Assistant →Client Onboarding Workflow
New client setup, engagement documents, and the first document request cycle moved along automatically, so onboarding doesn't compete with the current month's close for attention.
Explore Onboarding Automation →Running a tax practice alongside your bookkeeping and advisory work? See AI for CPA Firms for document chasing and extraction built around the filing deadline instead of the monthly cycle.
Assembly is automated. Judgment is not.
Every system we install draws a clear line between what the AI produces and what a person signs off on before it reaches a client.
The questions firm owners actually ask.
Does the AI draw financial conclusions or give advice to clients?
No. The systems assemble documents, coordinate the close, and prepare the numbers and narrative drafts. Every financial conclusion, interpretation, and piece of advice that reaches a client goes through your credentialed staff first. The AI removes the assembly work around advisory, not the advisory itself.
How is client financial data handled?
Data handling is scoped to your firm's requirements and your clients' expectations from the first scoping call. Financial data stays in your systems, model API calls run under enterprise terms that don't train on your data, and we align on a data-handling agreement before any build starts. We document how data flows so your own security and client agreements stay accurate.
Will it work with our accounting and close tools?
That is a scoping question we answer honestly in discovery. Some general ledger and close-management platforms have clean APIs, some need structured exports or middleware, and some steps are best kept human with AI drafting alongside. We map your exact stack during the audit and only quote what we can actually wire up.
How is this different from your CPA firm page?
AI for CPA Firms is built around tax season: document chasing against a filing deadline, source-document extraction into tax software, and compliance-driven onboarding. This page is built around recurring monthly delivery: document collection on a repeating cycle, close coordination, management reporting, variance explanation, and meeting prep for ongoing bookkeeping and advisory clients. Firms doing both can use both.
What does it cost?
Every build is scoped after discovery and quoted as a fixed price before any work starts. The first paid step is the $1,500 Money Leak Assessment, which maps your firm's monthly workflows, sizes the opportunity in your own numbers, and credits toward the build if you move forward.
A clear path from first call to running system.
- Free 15-Minute Discovery Call. We learn how documents, the close, and reporting flow through your firm today.
- $1,500 Money Leak Assessment. We map your monthly workflows in detail and size the opportunity in your own numbers. See the assessment →
- $10,000–$25,000 AI Operations Accelerator. We build the first production system. See the accelerator →
- AI Performance Partnership. Ongoing monitoring and improvement once systems are live. See the partnership →
Final scope depends on systems, data, risk, and access. We target the first production system within 30 days after scope, access, and data requirements are confirmed.
Make the monthly close the calm part of your calendar.
Book a free 15-minute Discovery Call. We'll learn how documents, the close, and client reporting flow through your firm and confirm whether a Money Leak Assessment makes sense. No pitch, no obligation.
Book a Free 15-Minute Discovery Call →